Job Summary:

The primary function is to enter initial records of bi-weekly new hires in ADP using HR and Payroll codes and frequencies to create file numbers, enter multi-state taxes, direct deposits, EEO data, and submit file numbers to Payroll, the Location and POS.
Requires collaboration with other HR team members on projects related to the function, attending discussions groups on changes, upgrades and improvements to the processes and work comfortably with different personalities.

Job Responsibilities:

• Process bi-weekly new hires for multi-state locations.
• Create and audit data in ADP Payforce using HR/Payroll codes, multiple pay group codes, and multi-state taxes.
• Ensure that all new hires are added in Stromberg (time and attendance system) prior to being scheduled to work, and paperwork received is entered in ADP daily.
• Coordinate, facilitate the workflow process and take steps to ensure the standard is consistently followed.
• Compose communications to instruct, follow-up, send reminders and confirmations.
• Periodically, review and update procedures and ensure locations are clear with the process.
• Prioritize to meet deadlines.
• Receive, review mail and re-verify assigned file numbers, tax data and that files are active prior to Payroll transmission.
• Reconcile the daily Stromberg list against the new hire paperwork received, and send a follow-up for paperwork not received. Upon receipt, and after adding in ADP, file numbers will be noted on the paperwork before submitting to Payroll and POS.
• Review the I-9s and IDs, notifying locations on corrections needed prior to mailing the original.
• Create and submit a daily report of Employee Files Numbers, Names, Job Title and Job Code information to POS by 10 AM.
• Construct materials for new hire training packages.
• Work with General Managers and appointed HR Coordinators in completing compliance and HR documentations according to established procedure. Be available to provide guidance and assistance.
• Refer changes, corrections and additional data on current employees to Payroll.
• Establish, maintain, and build good working relations with all levels of employees, including managers and executives, in the corporate and field offices.
• Ensure all new hires meet age the minimum age requirement, background check, I-9 Employment Eligibility and other compliance-required documents are complete prior too processing.
• Streamline the process and procedures for increased efficiency.
• The Coordinator is an information resource for assigned locations, provide assistance over the phone and email. Research information and present clear facts in appropriate and helpful manner.
• Stay abreast of all new ADP, IRS and State updates on I-9, Tax and Social Security changes and if the update will impact the established new hire process.